EPE 2019 ECCE Europe: Author's Kit

Contact Philippe.Hamacher@vub.be for any further information

This page will help you to prepare and submit your full paper for the EPE 2019 ECCE Europe Conference.

The FINAL and ULTIMATE DEADLINE to upload your full paper is: Wednesday June 19th, 2019.

Full papers presented at EPE 2019 ECCE Europe will be included in IEEE Xplore®. Therefore, EPE 2019 ECCE Europe has registered for the use of IEEE PDF eXpress™. This feature will help you to either check whether the PDF-file of your full paper is IEEE Xplore®-compliant (PDF check function) ,or it will help you to create an IEEE Xplore®-compliant PDF-file (conversion function). No other format will be accepted !

TIP: Use IEEE Xplore® to convert your source file, rather than to check it!

After having converted your full paper into an IEEE Xplore®-compliant PDF-file, or after having checked it, you must upload your full paper into the EPE 2019 ECCE Europe submission system for inclusion in the EPE 2019 ECCE Europe Proceedings.
This requires that you have registered for the conference and that your payment was received. Hence, we recommend strongly that you pay by Credit Card.

The IEEE Xplore® requirements for PDF are in effect since December 2008. Every full paper submitted for inclusion in IEEE Xplore® and in the EPE 2019 ECCE Europe-Proceedings therefore must correspond with the IEEE Xplore® PDF-specifications for compatibility.

Steps to create and submit your EPE 2019 ECCE Europe full paper

Write your paper according to the instructions stated below. Keep eventual comments from the reviewers and/or topic chairs about your synopsis in mind.
Use IEEE PDF eXpress™ to create an IEEE Xplore® compliant PDF-file (PDF conversion function) or
Use IEEE PDF eXpress™ to check whether your PDF-file is IEEE Xplore®-compliant (PDF check function).
Register and pay for the EPE 2019 ECCE Europe Conference. We advise to do this well on time and we strongly recommend to pay by credit card!
Upload your full paper, the IEEE Xplore® compliant PDF-file, into the EPE 2019 ECCE Europe submission system.
(5a) If you are the author as well as the presenter of the paper, please complete the « I will be a speaker »-part of the submission system, or;
(5b) If you are the author, but not the presenter of the paper, please motivate the person who will present the paper to register for the conference and to complete the « I will be a speaker »-part of the submission system.

TIP: The person who will be present at EPE 2019 ECCE Europe and therefore will register for the conference, should upload the full paper.

Step 1: Write your EPE 2019 ECCE Europe Paper

Formatting Instructions for the EPE 2019 ECCE Europe Proceedings:

Main Title: TIMES NEW ROMAN 14 Bold
Centered Spacing: 6pt before, 18 pt after

Name
COMPANY / INSTITUTION
Address
City, Country
Telephone number / Fax number
E-Mail address
URL (if any)
(Author Information: TIMES NEW ROMAN 12pt Centered)
(If there are multiple authors from different companies / institutions: put the addresses next to each other)

1. General Information

The authors should write the paper on one column only!

2. Acknowledgements (optional)

The acknowledgements directly follow the author information (TIMES NEW ROMAN 11pt)

3. Keywords

Please insert the keyword-list for your document (seperated with « ». Keywords are limited to the attached list: CLICK HERE)

4. Abstract

Start the abstract on this page, below the keywords. Body text: TIMES NEW ROMAN 11pt.
Type Abstract (First Level head style), then the body of your text with a maximum of 20 lines.

5. Margins

Set your top, left, right and bottom margin to 2,5 cm.

6. Styles

First-Level Heads (Style Header 1)
First-level heads are TIMES NEW ROMAN 14 points Bold, in upper and lower case.
Spaces before are set to 12, spaces after to 6.
First-level heads should not be more than 1 line.

Second-level Heads
Second-level heads are TIMES NEW ROMAN 12 point Bold, in upper and lower case.
Spaces before and after are set to 6.
Second-level heads should not be more than 1 line.

Third-level Heads
Third-level Heads are TIMES NEW ROMAN 11 point Bold, in upper and lower case.
Spaces before and after are set to 6.

Normal style
Normal style is TIMES NEW ROMAN 11 points.

7. Lists

To format bullet lists, use the style « Bullets 1 »
- For multi-level bulleted lists, use normal indentation

To format numbered lists, use the style « numbers ».

Single space each item
For numerals, use English standards
…

8. Equations

For equations, use the style Equations: Normal with 0,4 Inch (1cm) left indent.
In equations, you can mix TIMES and SYMBOL fonts (11 points).
You can also use the MS-EQUATION (v. 2 or higher) format or MathType format.
The equations need to be numbered successively on the right hand side of the page. (1)

9. References

References are in TIMES 10 pt. Space before and after must be set to 3 points.
Entries in reference lists are numbered and correspond to text citations.
They precede punctuation within square brackets: ex.: [1]
Do not use superscript to preserve legibility.

For example:
[1] Vanderkeyn Ralf W.: Example of fast switching component, EPE Journal Vol. 20 no 5, pp. 48-56
[2] Deboe B.D.: A novel type of grid converter, EPE 2011, paper 0321
[3] Perret F.: Development of GaN diodes for high voltage applications, EPE Journal Vol. 19 no 6, pp. 63-72

10. Figures and tables

Figures must be numbered as referred to in the text. They must have an explicit caption (normal style).

Fig. 1: Typical figure caption

Tables will have a title (Second-level Heads) and be numbered using Roman numerals.

(ex.: Table I, Table II, …)

Step 2: Use IEEE PDF eXpress™ to convert or to check your full paper

IEEE Xplore® / IEEE PDF eXpress™

http://www.pdf-express.org

Write your full paper. Don’t forget to take into account the reviewer’s and/or topic chair’s comments which you (eventually) received in the notification e-mail. The full paper must be written in Engish.
You may use the MS Word (.docx) or LaTeX-template.
Finalize and proofread your full paper. Check if the lay-out of the full paper is according to the formatting guidelines BEFORE you start using IEEE PDF eXpress™.
Create your IEEE PDF eXpress™-account at http://www.pdf-express.org using the Conference ID: 43526x

Useful information about how to access and use IEEE PDF eXpress™ is also available here: Using IEEE PDF eXpress™. Use IEEE PDF eXpress™ at http://www.pdf-express.org to convert your source file(s) or to check your PDF-file. The result will be sent to you by e-mail.

Specifications for the Electronic File Format of the EPE 2019 ECCE Europe Proceedings:

The full paper MUST be submitted as an IEEE Xplore® compliant PDF-file. Each PDF for IEEE Xplore must have all of these characteristics:

Be PDF 1.4 (Acrobat 5) or later but NOT Acrobat 9.
Must be created with a PDF distiller. Scanning is not permitted.
Embeds or subsets all fonts. Doing so helps to make sure that the mathematics appear as intended and improves text searching in the PDF. Please note some True Type fonts have a setting added by the font designer that prevents the font from being embedded and should be avoided.
Does not have a password or any other security settings.
Does not contain any bookmarks or links. Links are supported now only by using a summary.txt, readme file, and a packing list. They appear in the IEEE Xplore® TOC as multimedia.
Does not contain crop marks, registration marks, date stamps, time stamps, or any other mark that does not appear in the official version of the publication.
Does not contain any PostScript that overrides the settings-file.
Does not use PDF attachments.
Does not consist of a PDF Package or Merged PDF, a PDF 1.7 (Acrobat 8) feature.

In addition to the requirements above all PDF files must be text searchable. PDF text searching is a requirement because it improves discoverability online and electronically. The best way to ensure this is if the PDF contains embedded fonts. Doing so also helps ensure that the mathematics appear correctly. Such fonts must use one of the following standard PDF font encodings: 1. MacRoman or Roman 2. WinAnsi or Ansi 3. MacExpert or Expert 4. Built-in 5. Standard 6. PDFDoc If using Acrobat Version 5, please see creating and checking PDFs to check the font encoding. Otherwise, PDF files can be checked by viewing the Fonts tab of the Document Properties screen in Acrobat. PDF files created with TeX, LaTeX and PostScript Type 3 fonts are generally not searchable. So it is best to use these fonts only when necessary. However, text created with TeX or LaTeX is usually searchable in PDF format. Instructions for files compatible with Acrobat 9.X (PDF 1.7, Adobe Extension Level 3): Files created in « PDF 1.7, Adobe Extension Level 3 » (Acrobat 9.x) or similar format must be saved as PDF 1.4 thru 1.7 (Acrobat 5 thru 8). PDF version 1.6 (Acrobat 7) is the recommended viewer (reader) for IEEE Xplore®. In all other ways « PDF 1.7, Adobe Extension Level 3 » (Acrobat 9.x) or similar files must meet the other requirements contained in this document. These are the minimum requirements for IEEE Xplore® compliant PDF-files. We strongly advise that you use http://www.pdf-express.org to convert your source file(s). More information can be found in the following documents:

If you do not want to use IEEE PDF eXpress to convert your source file(s), but only to check your PDF-file, use the appropriate Xplore_distiller-file to help you to create the PDF-file. The full paper should not exceed ten (10) A4-pages and the file size may not exceed 5 MegaByte. Paper title, headings and body text should be written in Times New Roman, formulas in SYMBOLS – MS Equation Format – MathType Format. A special care should be taken for countries that use special fonts: double byte fonts (Asian countries), East European fonts, etc… Make sure that all fonts are embedded. All graphics must be inserted in the PDF document. Graphics, pictures and other non-text elements could increase unnecessarily the file size. To avoid this, graphics must be prepared at the right size and color depth before including them in the final document. Avoid cropping or other distortion to ensure a good printing quality of your document. The use of JPG or GIF format is the best solution to decrease the total file size of your document. We suggest:

Image Type

Resolution

Downsampling

Compression

Anti-Alias

Color

Gray

Monochrome

300 dpi

600 dpi

Bicubic

JPEG / Medium

CCITT Group 4

Not Applicable

Off

Potential issues with the EPE 2019 ECCE Word-template

The organizers noticed, while checking the Word-template « saved as PDF », that PDF eXpress™ returned a report saying the PDF-file failed the PDF-check.
The reason was that fonts were not embedded.

We found out that the following steps solved the problem:
1. While « saving the Word-file as PDF », click « More Options… »

2. In the pop-up window, click « Options… »

3. Make sure « PDF/A compliant » is checked.

The newly created PDF-file did pass the PDF-check in PDF eXpress™.

Steps 3-4-5: Register for EPE 2019 ECCE Europe, pay and upload your full paper

Before you are able to upload your full paper, you must register and pay for the conference and your payment must have been received. Only then the upload possibility will be set available to you. Therefore, we strongly advise to pay by Credit Card. If you pay by any of the other means, such as wire transfer, the possibility to upload will only become available when the money has been received. You will be informed about this by e-mail, but be aware that wire transfers can take time and that the deadline is approaching fast! To register for the conference, click HERE, create an account and/or log in, click « Register » and follow the procedure. If you are the author as well as the presenter of the paper, do not forget to complete the « I will be a speaker »-part of the submission system. If you are the author, but not the presenter of the paper, please motivate the person who will present the paper to register for the conference and to complete the « I will be a speaker »-part of the submission system. TIP: The person who will be present at EPE 2019 ECCE Europe and therefore will register for the conference, should upload the full paper.